Serve on PMI NL Board of Directors

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PMI NL is seeking nominations to fill a position for the 2024 - 2025 term as part of mid-term vacancies. 

Vice-President / President-Elect 

Role Description

The Vice-President/President-Elect shall serve a one (1) year term with the Vice-President/President-Elect automatically becoming the successor of the President at the start of the following term. The Vice-President/President-Elect will assist the President with his or her duties of managing the Chapter and assume the role of the Chapter President if the President is unable to perform their duties for any reason.

Responsibilities

  • Manage the day to day operations of the Chapter 
  • Ensure the projects assigned to other Board members or committee chairs are on track and with regular status updates presented to the Board 
  • Work with the President as mentee to understand the position of Chapter President 
  • Preside over meetings and other activities when the President is unavailable
  • Participate on committees and/or other roles as required 
  • Oversight of all Finance procedures
  • Assumes financial responsibilities when Treasurer is unavailable 
  • One of four board members with signing authority on PMI®NL cheques 

Qualification to Fill the Role 

  • Experience with budget management, financial planning 
  • PMI® knowledge  
  • Experience managing and working with a team 
  • Experience operating in a leadership role  

Must-Have Skill Set Needed

  • Ability to delegate effectively
  • Decision making
  • Strategic planning 
  • Process execution
  • Team building
  • Effective communication skills

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Treasurer 

Role Description

The Treasurer is an executive officer of the Board elected to work the Vice-President and President to ensure the financial goals and objectives for the Chapter are met and that an annual financial plan is prepared.  This is a 2-year term. 

Responsibilities

  • Manage all Chapter financial transactions including
    • Collection of Chapter dues from PMI®, guest payments for events, contributions from Chapter sponsors
    • payment of all Chapter operational expenses 
  • Manage expense reporting and cheque preparation 
  • Develop and annual operating budget 
  • Forward budget to Board for inclusion in the annual application for Charter renewal 
  • Develop an annual financial statements of Chapter activities 
  • Prepare and present monthly financial statements to the Board 
  • Prepare status reports for presentation at Chapter Board meetings 
  • Provide input for the yearly Chapter reports to PMI® 
  • Interface to the bank for banking issues 
  • Interface to accounting service provider for annual statement preparation
  • Maintain and deliver all permanent records to the position successor as required 
  • General contribution to other Chapter initiatives 
  • One of four board members with signing authority on PMI®NL cheques 

Qualification

  • Experience managing an operational budget
  • Knowledge of financial planning
  • Knowledge of Generally Accepted Accounting Principles 

Must-Have Skill Set Needed

  • Skilled in strategic planning and process execution 
  • Decision Making 
  • Technical Tools Skills 
  • Analytical Thinking 
  • Documentation skills / Financial record keeping 

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Director of Technology    

Role Description

The Director of Technology is elected for a 2-year term.  The Director of Technology is responsible to ensure the PMI®NL website is current and up-to-date, maintain and manage the PMI®NL email and associated products .  As well, the Director of Technology is there to assist the Board members will any technical issues. 

Responsibilities

  • Update PMI®NL website
    • Conduct monthly reviews of website to remove out of date content 
    • Work with PMI®NL’s website provider for various reasons such as maintenance and enhancements      
  • Maintain the G Suite system 
  • Assist Board with technical issues

Qualifications

  • Experience working as a member of a team
  • Experience working in a technology environment
  • Experience debugging issues in a technical environment

Must-Have Skill Set Needed

  • Proficient in G Suite administration
  • Proficient in Web Updates
  • Proficient in office management tools (e.g. MS Word, Excel, etc.)
  • Strong analytical, problem-solving skills

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Director of Membership      

Role Description

The Director of Membership is elected for a 2-year term. This position is responsible for growing and retaining Chapter membership, as well as leading membership and volunteer appreciation initiatives. This includes but is not limited to regular communications to the membership, organizing social events, etc.

Responsibilities

  • Define and regularly update chapter membership strategy, policies, goals, and objectives
  • Perform and uphold duties, as specified by the chapter bylaws, board policies and procedures
  • Send frequent and regular emails to PMI-NL chapter members
  • Coordinate and distribute chapter event information to membership in a timely manner
  • Respond to membership inquiries
  • Collaborate closely with the Director of Marketing and the Director of Technology to ensure the cohesive delivery of information to the membership
  • Provide monthly membership updates and track key performance indicators
  • Develop and execute a strategic plan for membership recruitment, retention, and appreciation
  • Create membership queries as required when conducting membership analysis  
  • Collaborate and work with other board members and volunteers for anything related to membership (ie. presentations, joint retention activities, etc.)

Qualifications

  • Enthusiasm for PMI and the PMI-NL Chapter
  • Ability to work tactfully and effectively with other board members
  • Experience with public and volunteer engagement

Must-Have Skill Set Needed

  • Proven organizational skills and an attention to detail
  • Strategic planning and process execution
  • Excellent written and verbal communication skills, including the ability to communicate with diverse partners and audiences
  • Proficiency in office management tools (ie. Google applications including Gmail) 

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Director of Marketing 

Role Description

The Director of Marketing is elected for a 2-year term.  This position is responsible for maintaining PMI®NL accounts across a variety of social media platforms which includes but is not limited to Facebook, Instagram, LinkedIn, and Twitter.  This position is also responsible for responding to all PMI®NL general inquiries that are received through said platforms.

A Board Member need not be a certified Project Management Professional (PMP), Certified Associate in Project Manage (CAPM), or other. Any individual in good standing with PMI and the PMI-NL Chapter may apply. 

Anticipated weekly commitment for the Director of Marketing role ranges from 5-15-hours. The months of July and August are a reduced operating period for the Chapter with minimal activities and posting required. 

Responsibilities

  • Define and regularly update chapter communication strategy, policies, goals and objectives
  • Maintain a communication/post schedule for each of the Chapter’s social media platforms
  • Supervise and support all communication channel activities of the chapter 
  • Perform and uphold duties, as specified by the chapter bylaws, board policies and procedures
  • Lead the development, production and release of all chapter newsletters and communications
  • Collaborate with website/technology officer to provide website content and provide input into website design 
  • Consult and collaborate with all members of the board to coordinate the communication needs of the chapter 
  • Balance the need for timely communication with the goal to keep communication concise, timely and appropriate 
  • Manage the chapter’s approved communications budget, in cooperation with the Treasurer 
  • Coordinate and distribute chapter event information to membership in a timely manner
  • Utilize volunteers as needed to execute the responsibilities of this role
  • Lead marketing initiatives for the annual Project Management Symposium in collaboration with relevant partners
  • Be a key member of the annual PMINL Symposium Project Management Team and corresponding communications required

Qualifications

  • Friendly, enthusiastic, with a positive attitude
  • Detail-orientated with the ability to manage multiple tasks at one time
  • Experience in developing communications strategies and supporting Communication Plans

Must-Have Skill Set Needed

  • Proven organizational skills 
  • Ability to work well under pressure (given short lead-time) 
  • Excellent written and verbal communication skills, including the ability to communicate with diverse partners and audiences
  • Superior interpersonal and leadership skills 
  • Ability to collaborate tactfully and effectively with community organizations
  • Proficient in communication platforms (e.g. Facebook, LinkedIn, Twitter, etc.).
  • Strong written communication skills
  • Strong knowledge of common communication vehicles (i.e. Newsletters, Annual Plans, Email Communications, etc.)

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s

Director of Programs   

Role Description

Director of Programs is elected for a 2-year term.  This position is responsible for ensuring the Chapter has a well-established schedule of events for PMI-NL® members to avail of.  These events should be varied in their type, occurrence, description, etc..  

Responsibilities

  • Develop an annual PDU planning cycle that provides diverse and appealing events for PMI-NL® chapter members
  • Lead the execution of planned events (engage with speakers, venues and others as required to successfully carry out an event)
  • Be part of the PM Symposium planning committee (focus on speakers and sponsorship)
  • Prepare a monthly report and annual report detailing the Chapter’s scheduled events and distribute to Board members
  • Collaboratively provide input as a Board member on matters and decision as appropriate

Qualifications

  • Experience in event planning for business events  
  • Experience working in a collaborative / team environment 

Must-Have Skill Set Needed

  • Strong organizational skills
  • Experience dealing with vendors 
  • Effective written and verbal communication skills

Nice-to-Have(s) 

  • Previous experience on a Board of Directors
  • Previous experience with a non-profit corporation
  • Previous experience in a volunteer position

PMI-NL Qualifications

  • Must be a member of the Project Management Institute (PMI) in good standing
  • Must be a member of the PMI Newfoundland and Labrador Chapter (PMINL) in good standing
  • Must be able to attend monthly meetings virtually or in-person in St. John’s